Administrative Assistant

Overview

Create the future of healthcare.
Join our mission to create a world where healthcare has no limits. We’re not just evolving today’s technologies, we’re pushing the boundaries of what care means. Together, we’re building a community of diverse perspectives, giving ideas space and energy to grow and succeed. Every day, we confront the biggest challenges in healthcare and deliver solutions to make it more personal, human, and connected. Tomorrow is always in the hands of those with a passion and drive to make the world better. Here, our future is limitless.

Job Description Summary

Provides effective and responsive administrative/secretarial services to support the GE Healthcare leaders in day-to-day business operations and activities.

GE HealthCare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Job Description

Responsibilities

• Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members
• Providing administrative support to site through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage, filing, processing and reconciling T&L expense accounts, distribute mail, office supplies, handling various purchases and making AP invoice arrangements
• Schedule, plan, purchase (using corporate credit card) and organize all logistical details for in-house and off-site meetings, training and events
• Greet visitors, maintain visitor log, visitor badges and issue personal protective equipment to visitors
• Assist with site communication, including postings, communication screens, announcements, etc
• Assist on boarding of new employees
• Coordinate EHS activities, safety glasses, flu shots, etc
• Manage uniform program (ESD smocks),  site clothing and corporate gifts
• Participate in site engagement committee
• Provide general office administrative services to cross functional team
• Assist with job candidate interview scheduling
• Run reports in excel, access, business objects and other data gathering programs
• Input and update data into Oracle databases including invoicing for shipping service order
• Provide tactical support (answering questions on central sites and on various internal processes and e-tools)
• Maintain filing and records management systems and other office flow procedures which may be confidential
• Scan and electronically manage:  equipment calibration, PM records, paper training records, paper DHRs and inspection FAI records
• May provide time keeping support for production associates
• Assist with purchasing: Create POs, Order Supplies, Pay Invoices, Receive on Services. Clear SSP shelf
• Regular maintenance and ordering of expiring software licenses
• Working with Application team to schedule and coordinate scanning volunteers
• My WorkShop cleanup and organizing activities
• Complete Aggregate Spend Tool processing as needed
• Other clerical duties to support the site

Required Qualifications

• High School Diploma, GED or local equivalent
• 2 years secretarial/administrative experience
• Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook

Preferred Qualifications

• Associates degree with administrative professional coursework with 3 years experience in a corporate or professional business environment in an administrative role OR 5 or more years of experience in a corporate or professional business environment in an administrative role
• Ability to exercise independent judgment consistent with department guidelines
• Previous experience using independent thought processes to plan ahead, process information, maintain workflow and anticipate future needs of the team
• Strong organizational skills with high attention to detail
• Ability to quickly identify and prioritize issues, create solutions and meet deadlines
• Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones
• Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
• Effective time management and organizational skills; able to balance multiple priorities
• Effectively problem solve and resolve a variety of issues and topics within the job scope
• Ability to effectively interact and communicate with senior level management and corporate contacts
• Excellent interpersonal, verbal and written communications skills including strong grammatical skills
• Kronos and or Dimensions timekeeping experience

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership – always with unyielding integrity.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.

Additional Information